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Important messages from DR Monte Hartshorn 

 Hello all,


  Article 30.1.P.

 I am here at the National Office and there was a discussion on Article 30.1.P.

It is considered a contractual violation if carriers are required to work on all or part of another route.

It is considered a contractual violation if carriers are volunteering to work on all or a part of another route.

There is no way for management to legitimately pay them through Time-keeping (TACs).   It is a violation to have carriers work and not get paid for it.

If there is a first violation, we need to let management know that it is a violation.  We need to have a grievance.  We will (1st violation) be asking for 150% pay plus cease and desist language.   If we do not get the Cease and Desist language, then the grievance is to be appealed.  After the first violation, then there will be escalating penalties.

If your office is doing this, there will need to be a grievance each pay period.



Start Times update:

The Portland District put out a blanket policy to move rural carrier start times on October 5th to 8:00 AM  or later.  Now, the Portland District is denying that any such policy existed and that they are doing a "office by office” approach.  I have been hearing that some offices are going back to their original start time, some are being given a new start time, but before 8:00 and some are staying with the 8:00 or later.  Since there is this spread, there will not be a Step 3 filed directly against the Portland District.

This gets us back to our original position.  The Contract is quite clear:  Article 30.1.G:

   “Scheduling is the responsibility of the Employer.  Schedules shall be realistic, based upon the receipt and availability of mail, the route evaluation, and other related service considerations (emphasis added).”

Each office will have to determine whether this section of our contract is being followed.  If 80% of the mail is available, it is the Union’s position it is available and ready to be worked.  Management seems to be saying that the mail is only available when they have scanned the “Distribution Up Scan”.  Article 30.1.G and the PO-603 (Rural Carrier Duties and Responsibilities) Section 151.1 should be cited.  If there is waiting time or time wasting practices occurring in the office, management will have a much stronger case.  I am fully understanding (and personally agree) with the safety aspect of this.  As the daylight continues to dwindle, that will only get harder.

To file a grievance, a carrier or carriers should approach management, and ask to schedule a time when they can talk about this mandate.  Local Stewards should be involved in this.  If no local steward, we will try to get someone to help if you need it Before the discussion, carriers should document when the mail is available.  If, after the discussion, no agreement is made, then the carrier-steward should ask management to print a PS 8191.  Fill out the top informational part, add the documentation of when the mail is available and send/give to your steward.  The documentation of when the mail is available is critical.

This is a wonderful example of why we need Local Stewards in each and every office.  The Local Steward is paid by management to investigate and process grievances.

No matter what, we must continue to work in a SAFE AND DILIGENT MANNER.  Please note that safety ALWAYS comes first.

Please let any of the Assistant District Representatives or myself know how we can help you.


Start times

We have been made aware that in all MPOO areas that there is a requirement for Local Management to change both Rural and City start times to 8:00AM or later.  It was first disseminated to be effective on the 13th, but some wonderful person has changed that to be effective immediately.  This instruction is in DIRECT violation of Article 30.1.G and PO-603 Section 151.1.  This direction also flies in the face of common sense.  The darkness is getting earlier, and we are being told to start later—by the way “be safe”.  I join each and every rural carrier in a good dose of frustration and anger.

I have already notified NRO Patrick Pitts and have an appointment with the District Manager Tuesday morning.  I need to find out if this is a District or a Western Area mandate.  I am expecting that a Step 3 will be filed directly against the district, but think it prudent that grievance be filed in offices if this mandate is not rescinded.  The main points would be whether the majority of mail is available when we now come to work, and whether there has been rural carriers on waiting time.

Again, I am aware of the frustration, especially right in front of the Columbus Day holiday, one of our worst for volume.  On Tuesday, if we have carriers out past 8:00PM, please notify me.

Just an update that we are finding the 8:00AM start times to be a Western Area mandate.  Our National Officers are aware and Patrick Pitts is working on this.  As soon as we hear new information, we will get it out.


Blue Collection Boxes


It seems that there is a new Area Directive out.  Any rural route with a Blue Collection Box is being required to do an extra scan (18 seconds) and initial on a log (mark-up---15 seconds)  33*6= 198 seconds.  If you are being required to do this, then Local Management needs to contact Dana Brault at District and ask that the 3 minutes (unfortunately rounded down) be added to your evaluation.




Monte Hartshorn

Portland District Representative

PO Box 321

Castle Rock, Washington  98611




Watch the Beaver Bulletin or contact Monte Hartshorn for any further updates.







Are you interested in applying for the Rural Academy Adhoc position?  Click on link below for information on how to apply.

Rural Carrier Adhoc Vacancy 2019

Satchel Policy2018


The satchel policy has been changed to a voluntary use of the satchel. For those who have been required to use them to this point, you should approach management and ask for 8127 time for